Responsibilities:
- Receive, review and verify Requests for Payment (RFP), invoices and billings to ensure validity before posting/recording
- Prepare and process timely payments via checks, wire transfers or electronic disbursements for payment to vendors, employees and governments agencies (such as PhilHealth, SSS, BIR and LGU) and subsequently inform vendors and employees once credited
- Ensure that Bureau of Internal Revenue (BIR) Form 2307 is prepared and sent on a timely basis to vendors
- Reconcile vendor statements against QuickBooks (QB), investigate discrepancies, and propose adjusting journal entry to the Finance and Accounts Manager for allowances and write-offs
- Address AP and payment-related inquiries or disputes professionally
- Review cash advance liquidation reports, ensuring they comply with company policies and BIR rules
- Review reimbursable expenses of employees (other than those to be paid thru Petty Cash Fund), ensuring they comply with company policies and BIR rules
- Ensure that correct withholding taxes (e.g. Expanded Withholding Tax) and Value-Added Tax (VAT) are applied to vendor payments and employee reimbursements, in compliance with BIR rules
- Prepare AP summary and aging
- Prepare journal entry for accrual, for month-end and year-end
- Prepare AP forecast, for cash projection report
- Assist in year-end audit for payment and AP-related auditor’s inquiry and requested reports
- Submit Quarterly Alphalist of Payees (QAP) thru the BIR’s Data Entry and Validation module and submit to esubmission@bir.gov.ph the validated reports
- Timely recording of AP, Payment and JV entries into the QB to align with Finance Department’s timely monthly and year-end closing
- Maintain an organized soft and hard-copy files of AP, payments and assigned JV entries
- Prepare daily Summary of Payments (and outstanding payments), for Daily Cash Flows Report
Qualifications:
- Bachelor of Science in Accountancy (BSA) graduate
- At least 1 year experience in AP and Payments processing
- Proficient in QuickBooks
- Proficient in MS Office, particularly Microsoft Excel
- Must be willing to work full time onsite in Makati City
